Sub Bid Pro
Automatic Bid Tracking for Construction Subcontractors.
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Your estimator should be pricing jobs — not managing an inbox. But bid invites get buried in threads, due dates live in someone's head, and half the day disappears into data entry and vendor coordination.
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Sub Bid Pro automates the admin so your estimating team can focus on what actually wins work — accuracy and getting more bids out the door. This is a managed service. We build it, maintain it, and keep it running.
See it in Action - 90 Second Demo
How it Works
1 / Reads and Extracts
The system checks for new bid invites every hour during the workday. The system then reads the email and pulls out job name, GC, bid due date, and more.
2 / Tracks and Organizes
Everything is logged into a clean bid tracker automatically. No data entry. No spreadsheet maintenance. Project folders are created in your Drive with direct links to the GC portal. Bid data is captured in a quick dashboard and comparable month over month.
3 / Notifies & Follows Up
Vendor emails are drafted automatically so your subs are looped in without you touching a thing. Submissions and awards are detected and logged from your email.
What You'll Need Sub Bid Pro runs on tools your team likely already uses. You'll need an email account where your bid invites land (Gmail, Outlook, or Google Workspace all work), plus Google Sheets and Google Drive for your bid tracker and automated job folders. During onboarding, we'll set up email filters to catch incoming invites and configure your Drive so job folders are created automatically. That's it — no new software to learn, no logins to manage. We handle the rest.
What It Costs
For a business doing $500K+ in annual revenue, one job you don't miss pays for years of this service.
Sub Bid Pro
Price: $300/month
Setup: $600 one-time setup
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Real-time bid invite extraction
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Organized bid tracker — no data entry
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Auto-created project folders in Google Drive
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Vendor notification email drafts
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Submission & award detection
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Weekly bid reports
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Built-in watchdog audit
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Bid Leveler — side-by-side vendor quote comparison